Exhibit Curation Guidelines

This process is designed to enhance the reputation of the organization as a whole and its members individually, as it does with similar organizations.

Books will be considered for exhibit if they meet A and B, below:


  1. IPNE Award winners or finalists.
  2. Winners or finalists of other established awards programs.
  3. Books accepted to previous shows under 2016 curation guidelines.
  4. Books on established trade organization publication lists (see guidelines).
  5. Library of Congress Catalog Number.
  1. Publisher has completed, signed, and submitted our curation checklist.
  2. Completed IPNE profile, including book metadata and cover images.

If you don't meet at least one of the first set of 5 qualifications, send a copy of the book by the shipping deadline of the event at which you wish to exhibit. Books that do not meet the currently posted guidelines will be returned and exhibit fees refunded; and publishers will be offered mentoring sessions and resources to help their books meet curation for future exhibits. Final curation approval rests with the IPNE Board of Directors.

Former board member Kathy Brodsky at the Boston Book Festival, 2015

Book 'em - at IPNE events!

The Independent Publishers of New England participates in three major cooperative book-marketing events each fall, and a number of smaller ones.

The "Big Three" this year include:

  1. New England Independent Booksellers Assn. (NEIBA), Oct. 2-4, 2019 in Providence, RI. Reach 1,000 regional booksellers, agents, distributors, and readers.
  2. New England Library Assn. (NELA), Oct. 20-22, 2019 in Mystic, CT Reach 600 regional librarians.
  3. The Boston Book Festival (BBF), Oct. 19, 2019 in Copley Square, Boston. Event draws estimated 15,000 avid readers, plus many key industry professionals.

Farther afield? Not to worry - you don't have to attend, or even be in New England, to exhibit at most of our events; though you may wish to attend when you can. It's fun to mingle and help other Indies; you'll get backstage access to excellent networking; and you'll be able to represent your books as only you can! Click here to join one of our event Project Teams.

Perhaps best of all, exhibiting with IPNE is a small fraction of the cost of mounting a full exhibit on your own and our volunteers get to know your books and represent them with genuine enthusiasm.  Please join us!

Book Shows, Festivals & Education

Upcoming events

    • 19 Oct 2019
    • 10:00 AM - 3:00 PM
    • Boston, MA (Copley Square)
    • 45

    Reach New Readers at New England's 

    Premiere Bookselling Event!

    BosonBookFest 2019 is October 19 - IPNE registration opens soon!

    Use #IPNEatBBF on social media!

    Everyone at IPNE is excited to host an exhibit at the Boston Book Festival (BBF) for our 10th year! What's even more terrific is that IPNE can represent small publishers and author-publishers at this important event, even though self-publishers are not allowed as solo exhibitors. 

    Because the BBF is so well attended by a concentrated crowd of book lovers, it creates a special opportunity for independent publishers to interact with the public and attract new readers. And remember: space is limited, and this show will fill up fast.

    About the Boston Book Festival

    The Boston Book Festival, now in its 10th year (2019), is the largest literary event in New England. It takes place in Copley Square, Boston every October, with tent booths ringing the square and author and publisher events in the Boston Public Library and surrounding buildings. Well-known authors give readings and talks, and the mood is festive!

    About the IPNE at BBF Exhibit

    IPNE's Boston Book Festival 2019 exhibit is a members only. If you're not a member, first join IPNE as a publisher or vendor member. Then, register for BBF and we will send information on where to send an additional copies (5) copies of your book for sale at the festival. 

    • Exhibit. The IPNE exhibit fee of $40 covers one (1) book and no more than 25 corresponding 4x9 rack cards (4x9 is the only size allowed). Please include your ordering URL on the rack card. The IPNE sales team will be selling the books. Authors/Publishers will receive 90% of the selling price. IPNE reserves the option to donate unsold books or post them for sale on our Facebook store. Leftover promotional materials cannot be returned.
    NOTE: Authors & publishers may not remain in the booth or alter the display in any way. This policy allows customers to view and buy your books more easily.
    • Sign. Signing sessions last for 50 minutes and begin at 10 am and end at 3 pm.  Final scheduling is at the show coordinator's discretion. 
    • Fees for current members. Exhibit fees for members are $40 for each book, with discounts to a maximum of three (3) books. A 50-minute signing session is $35.
    • Online registration. Registration is all online through our website. Once you are registered, we will follow up with information about setup, sales, volunteering, and other details.
    • Booth Etiquette.  The coordinators will arrange the display to allow customers to view and buy your books easily. Except when selling, authors may not remain in the booth or alter the display in any way. Authors may not bring items besides books or and rack cards except during a sign & sell session.
    • Sales & Inventory: The IPNE sales team will be selling the books. Authors and publishers will receive 100% of the selling price. Unsold books may be retrieved at the booth only; IPNE is not able to pack and store your books. IPNE reserves the option to donate unsold books or post them for sale on our Facebook store. Leftover promotional materials cannot be returned. 
    • Email the coordinators if you have questions or need help with online registration, and good luck at the show!

    • 20 Oct 2019
    • 22 Oct 2019
    • Mystic Marriott Hotel & Spa
    • 27

    New England Library Association

    October 20-22, 2019
    Mystic Marriott Hotel & Spa
    625 North Road
    Mystic, CT 06340

    • Click here to reach IPNEatNELA Coordinator
    • Social Media Hashtag: #IPNEatNELA
    • Registration is online only - thank you!

    Showcase your titles to the folks who know & love books best - librarians!

    We love librarians! And they love indie publishers. This is one of our favorite book shows - and it shows! Join us in Mystic, CT this year for what everyone expects to be another dynamic NELA conference!

    Since librarians delight in finding uncommon and regional books to meet their patrons' needs, they tend to be attracted to small presses. 

    The New England Library Association show is the one show where you'll find the most regional librarians, staff, and trustees gathered together in one place. They're especially interested in books from New England authors and publishers and books with other connections to our region as well as general titles.

    IPNE@NELA Exhibit Rates

    IPNE members enjoy discounted exhibit rate starting at $55; there is a discount for multiple titles. You must be an IPNE member to exhibit at this event; JOIN HERE (partner organizations get a special IPNE membership rate). 

    The NELA Advantage

    If you're able to attend in person – at no additional fee, and space permitting, please contact the IPNE@NELA coordinator. As a volunteer, you can:

    • Meet scores of librarians from all six New England states. Expected attendance is over 600, of which about 65% work in public libraries, 25% in academic libraries, and 10% are in other categories.
    • Engage with buyers. 86% of NELA attendees control buying or influence purchasing decisions.
    • Enjoy a show schedule with nearly half of show hours as exclusive exhibit time (with no competing educational sessions) and refreshments in the hall.
    • Talk to attendees, draw their attention to your books on display, and make certain each attendee receives the IPNE Catalog with a NELA show exhibitor insert.

    NEW: Exhibit Guidelines

    These new guidelines are designed to help IPNE more efficiently and effectively represent our members and our mission. 

    • MATERIALS: You may include 25  4 x 9" rack cards. We cannot accommodate other types of promo materials or displays.

    • BOOTH ETIQUETTE: Authors & publishers who are not on the event crew may not remain in the booth or alter the display in any way. This will allow visitors  to access and buy your books more easily and avoid huffin' & puffin'!

    • ELIGIBILITY: Major book shows like NEIBA, NELA, and BBF are open to IPNE vendor and publisher members. Members of partner organizations can join for a discount.

    • PAYMENT: Registration is online only. If you are unable to register online, please contact our bookkeeper, and allow up to 2 weeks processing time. 

    • PROFILE: Book data posted on your IPNE profile page must be -up-to-date and accurate or your books may not be included in the event catalog insert. Accuracy is the responsibility of the member.

    • QUESTIONS: Please read all instructions carefully, and ask any questions before registering!

    • 02 Nov 2019
    • 9:00 AM - 10:00 PM
    • Hilton Garden Inn, Marlborough, MA
    • 124

    Please join us for the

    8thAnnual IPNE Independent Publishers & Authors Conference 


    6thAnnual IPNE Book Awards Ceremony

    on Saturday, November 2nd, 2019.

    We look forward to seeing you in November at IPNE’s 8thAnnual Independent Publishers and Authors of New England Conference and 6thAnnual Book Awards! Our program includes experts and leaders from across the industry, sure to educate and inspire. This year’s program will focus on industry direction and trends, sales and marketing, and organic growth.

    Lunch, dinner, snacks, and beverages are included with your registration fee. Following dinner, all registrants are welcome and encouraged to join us for the 2019 IPNE Book Award Ceremony and social hour, offering a great opportunity for connecting and networking.

    Hotel Reservations

    A block of rooms has been reserved at a rate of $129 per night for IPNE attendees. Please contact the hotel directly for reservations at the Hilton Garden Inn Boston/Marlborough at 508-251-6706. The cut-off date for the IPNE rate is Wednesday, October 2nd, 2019. So reserve your room as soon as possible! Reserve Hotel Hilton

    Discount Code for hotel reservations is INDPNE

    IPNE Annual Members Meeting - IPNE will be hosting its annual member meeting Friday night, November 1st at the same location.  Event invites will go out shortly with more information.  Questions?  Email us at talktous@ipne.org

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