Exhibit Curation Guidelines

IPNE exhibits at the major book shows are curated. By this process, our intent is to raise the overall quality of books that readers and industry professionals can discover through the public face of IPNE. 

This process is designed to enhance the reputation of the organization as a whole and its members individually, as it does with similar organizations.

Books will be considered for exhibit if they meet A and B, below:

A. ONE OR MORE OF THESE:

  1. IPNE Award winners or finalists.
  2. Winners or finalists of other established awards programs.
  3. Books accepted to previous shows under curation guidelines.
  4. Books on established trade organization publication lists (see guidelines).
  5. Library of Congress Catalog Number.
B. AND BOTH OF THESE:
  1. Publisher has completed, signed, and submitted our curation checklist.
  2. Completed IPNE profile, including book metadata and cover images.

If you don't meet at least one of the first set of 5 qualifications, send a copy of the book by the shipping deadline of the event at which you wish to exhibit. Books that do not meet the currently posted guidelines will be returned and exhibit fees refunded; and publishers will be offered mentoring sessions and resources to help their books meet curation for future exhibits. Final curation approval rests with the IPNE Board of Directors.

Former board member Kathy Brodsky at the Boston Book Festival, 2015

Book 'em - at IPNE events!

Scroll down this page to view events currently open for registration

The Independent Publishers of New England participates in three major cooperative book-marketing events each fall, and a number of smaller ones.

The "Big Three" this year include:

  1. New England Independent Booksellers Assn. (NEIBA). Reach 1,000 regional booksellers, agents, distributors, and readers.
  2. New England Library Assn. (NELA). Reach 600 regional librarians.
  3. The Boston Book Festival (BBF), every October in Copley Square, Boston. Event draws estimated 15,000 avid readers.
You'll also find IPNE exhibits and members at events like the Boston Book Festival's Hubbub children's festival in Boston; Bookstock in Woodstock, Vermont; New England  Authors Expo in Danversport, MA; the ARIA Authors Expo in Rhode Island; League of Vermont Writers; and other regional festivals, town days and markets. Suggest one in your area! 

Farther afield? Not to worry - you don't have to attend, or even be in New England, to exhibit at most of our events; though you may wish to attend when you can. It's fun to mingle and help other Indies; you'll get backstage access to excellent networking; and you'll be able to represent your books as only you can! Click here to join one of our event Project Teams.

Perhaps best of all, exhibiting with IPNE is a small fraction of the cost of mounting a full exhibit on your own. Our volunteers get to know your books and represent them with genuine enthusiasm, even after the shows are over. Please join us!

Book Shows, Festivals & Education

Upcoming events

    • 25 Sep 2018
    • 27 Sep 2018
    • Rhode Island Convention Center, Providence, RI
    • 24

    New England Independent
    Booksellers Association (NEIBA)

    Sept. 25-27, 2018
    Rhode Island Convention Center
    Providence, RI

    IPNE Coordinator: Lisa Janice Cohen

    #IPNEatNEIBA


    Who do we love? Independent bookstores - and they love us! New England is a hotbed of indie bookstores, and they're experiencing a revival, thanks in part to the efforts of the bookseller members and staff of NEIBA. Come and be a part of it!

    By exhibiting with IPNE, your titles are presented to an estimated 1,000 interested individual booksellers, 250 independent bookstores, and hundreds of top buyers, editors, authors, and industry insiders at the largest regional show of its kind in the U.S.

    Best of all, IPNE exhibitors get live, informed representation by IPNE officers and members with local-market knowledge. We know many of these booksellers and engage with them throughout the year. 

    Please scroll down to read EXHIBIT GUIDELINES and expect followup emails with exhibit details.

    Why Exhibit with IPNE@NEIBA?

    • Huge Savings: Join IPNE's collaborative exhibit and save about $500 off NEIBA individual exhibitor rates. Enjoy prominent display of your titles on the IPNE exhibit table and active engagement of booksellers by IPNE volunteers.
    • Free Catalog Insert: Title information will be taken from your IPNE profile, so make sure you update it with your exhibited book information by Sept. 1. The Catalog and exhibitor insert will be distributed free of charge to all exhibit visitors.
    • Promotional Literature: We will offer visitors the promotional literature (see guidelines). We recommend including a trackable special offer on your sales sheet for bookstores who order at NEIBA.
    • Indies Helping Indies: IPNE will promote your NEIBA exhibited books, signings, offers, and events via social media, our live-streaming video show, our website, and live regional events before and during the conference. When you post on our blog or on Facebook, Google+, Instagram, and/or Twitter about your NEIBA exhibit and mention IPNE, we'll amplify it!
    • Participate & Learn! IPNE exhibitors can attend, network, sign books, and participate in the educational sessions at the conference. Volunteering gives you the inside track to bookstores & industry influencers. NEIBA also offers educational and social events on all three days of the conference.
    • Volunteers: IPNE volunteers get a free badge and IPNE business cards, plus a unique chance to observe and interact with booksellers, agents, and reps. Volunteer space is limited; please email the coordinator by Sept. 1 and wait for confirmation.
    • Pick-Nic Luncheon: This is the best deal at NEIBA. At the Publishers Pick-Nic, our IPNE representative, ARIA's Steve Porter, will present your book to leading booksellers and sales reps in a "speed dating" style event. Space is limited to 6 books, so please register early! To sign up, click "Publishers Pick-Nic" in the "Extras" on registration form.

    Additional Opportunities Through NEIBA

    NEIBA offers several special events, including separately promoted autographing sessions, breakfasts, luncheons, and banquets throughout the conference. There are also free and paid educational sessions. Register on the NEIBA website.

    NEIBA SCHEDULE

    PLEASE NOTE: NEIBA is open to IPNE vendor, publisher, and partner members. Registration is online only. Exhibited books must meet our curation guidelines. Please read all instructions carefully, and ask any questions before registering! For questions about NEIBA that aren't answered here, contact the IPNE show manager or call 339-368-8229.

    EXHIBIT GUIDELINES

    These guidelines are designed to help IPNE more efficiently and effectively represent our members and our mission. 

    • SHIP BOOKS: Please send two display copies of each book addressed to: Eddie Vincent 423 Beans Corner Rd. New Sharon, ME 04955 to arrive no later than Sept. 5.

    • CURATION: IPNE exhibits at the major book shows will be curated by IPNE and the IPNE Book Awards judges. Please read Curation Guidelines and complete the Curation Checklist before you exhibit.

    • PROMO MATERIALS: You may include 25  4 x 9" rack cards. Our display is not equipped to handle different sizes and quantities of promotional material. 

    • BOOTH ETIQUETTE: Authors & publishers who are not on the event crew may not remain in the booth or alter the display in any way. This will allow visitors  to access and buy your books more easily.

    • ELIGIBILITY: Major book shows like NEIBA are open to IPNE associate, vendor, publisher, and partner members. Partner organizations get a membership discount.

    • PAYMENT: Registration is online only. If you are unable to register online, please contact our bookkeeper, and allow up to 2 weeks processing time. 

    • PROFILE: Book data posted on your IPNE profile page must be -up-to-date and accurate or your books may not be included in the event catalog insert. Accuracy is the responsibility of the member.

    • QUESTIONS: Please read all instructions carefully, and ask any questions before registering!

    • SHIPPING: All books must be received at least two weeks before the exhibit. 

    • 13 Oct 2018
    • 10:00 AM - 3:00 PM
    • Boston, MA (Copley Square)
    • 19
    Register

    Reach New Readers at New England's 

    Premiere Bookselling Event!

    #IPNEatBBF

    REGISTRATION open through September 28th!

    Everyone at IPNE is excited to host an exhibit at the Boston Book Festival (BBF) for our 9th year! What's even more terrific is that IPNE can represent small publishers and author-publishers at this important event, even though self-publishers are not allowed as solo exhibitors. 

    Because the BBF is so well attended by a concentrated crowd of book lovers, it creates a special opportunity for independent publishers to interact with the public and attract new readers. And remember: space is limited, and this show will fill up fast.

    About the Boston Book Festival

    The Boston Book Festival, now in its 9th year (2018), is the largest literary event in New England. It takes place in Copley Square, Boston every October, with tent booths ringing the square and author and publisher events in the Boston Public Library and surrounding buildings. Well-known authors give readings and talks, and the mood is festive!

    About the IPNE at BBF Exhibit

    IPNE's Boston Book Festival 2018 exhibit is a members only. If you're not a member, first join IPNE as a publisher or vendor member. Then, register for BBF and we will send information on where to send an additional copies (5) copies of your book for sale at the festival. 

    • Exhibit. The IPNE exhibit fee of $40 covers one (1) book and no more than 25 corresponding 4x9 rack cards (4x9 is the only size allowed). Please include your ordering URL on the rack card. The IPNE sales team will be selling the books. Authors/Publishers will receive 90% of the selling price. IPNE reserves the option to donate unsold books or post them for sale on our Facebook store. Leftover promotional materials cannot be returned.
    NOTE: Authors & publishers may not remain in the booth or alter the display in any way. This policy allows customers to view and buy your books more easily.
    • Sign. Signing sessions last for 50 minutes and begin at 10 am and end at 3 pm.  Final scheduling is at the show coordinator's discretion. 
    • Fees for current members. Exhibit fees for members are $40 for each book, with discounts to a maximum of three (3) books. A 50-minute signing session is $35.
    • Online registration. Registration is all online through our website. Once you are registered, we will follow up with information about setup, sales, volunteering, and other details.
    • Booth Etiquette.  The coordinators will arrange the display to allow customers to view and buy your books easily. Except when selling, authors may not remain in the booth or alter the display in any way.
    • Sales & Inventory: The IPNE@BBF sales team will be selling the books. Authors and publishers will receive 90% of the selling price. Unsold books may be retrieved at the booth only; IPNE is not able to pack and store your books. IPNE reserves the option to donate unsold books or post them for sale on our Facebook store. Leftover promotional materials cannot be returned. 
    •  Email the Coordinators if you have questions or need help with online registration, and good luck at the show!

    • 21 Oct 2018
    • 23 Oct 2018
    • Crown Plaza, Warwick, RI
    • 21
    Register

    New England Library Association

    October 21-23, 2018
    Crowne Plaza
    801 Greenwich Ave
    Warwick, RI 02886

    • Click here to reach IPNEatNELA Coordinator
    • Social Media Hashtag: #IPNEatNELA
    • Registration is online only - thank you!

    Showcase your titles to the folks who know & love books best - librarians!

    We love librarians! And they love indie publishers. This is one of our favorite book shows - and it shows! Join us in Warwick, Rhode Island this year for what everyone expects to be another dynamic NELA conference!

    Since librarians delight in finding uncommon and regional books to meet their patrons' needs, they tend to be attracted to small presses. 

    The New England Library Association show is the one show where you'll find the most regional librarians, staff, and trustees gathered together in one place. They're especially interested in books from New England authors and publishers and books with other connections to our region as well as general titles.

    IPNE@NELA Exhibit Rates

    IPNE members enjoy discounted exhibit rate starting at $55; there is a discount for multiple titles. You must be an IPNE member to exhibit at this event; JOIN HERE (partner organizations get a special IPNE membership rate). 

    The NELA Advantage

    If you're able to attend in person – at no additional fee, and space permitting, please contact the IPNE@NELA coordinator. As a volunteer, you can:

    • Meet scores of librarians from all six New England states. Expected attendance is over 600, of which about 65% work in public libraries, 25% in academic libraries, and 10% are in other categories.
    • Engage with buyers. 86% of NELA attendees control buying or influence purchasing decisions.
    • Enjoy a show schedule with nearly half of show hours as exclusive exhibit time (with no competing educational sessions) and refreshments in the hall.
    • Talk to attendees, draw their attention to your books on display, and make certain each attendee receives the IPNE Catalog with a NELA show exhibitor insert.

    NEW: Exhibit Guidelines

    These new guidelines are designed to help IPNE more efficiently and effectively represent our members and our mission. 

    • CURATION: Starting this year, IPNE exhibits at the major book shows will be curated by IPNE and the IPNE Book Awards judges. Please read Curation Guidelines and complete the Curation Checklist before you exhibit. 

    • MATERIALS: You may include 25  4 x 9" rack cards. We cannot accommodate other types of promo materials or displays.

    • BOOTH ETIQUETTE: Authors & publishers who are not on the event crew may not remain in the booth or alter the display in any way. This will allow visitors  to access and buy your books more easily and avoid huffin' & puffin'!

    • ELIGIBILITY: Major book shows like NEIBA, NELA, and BBF are open to IPNE vendor and publisher members. Members of partner organizations can join for a discount.

    • PAYMENT: Registration is online only. If you are unable to register online, please contact our bookkeeper, and allow up to 2 weeks processing time. 

    • PROFILE: Book data posted on your IPNE profile page must be -up-to-date and accurate or your books may not be included in the event catalog insert. Accuracy is the responsibility of the member.

    • QUESTIONS: Please read all instructions carefully, and ask any questions before registering!

    • 17 Nov 2018
    • 9:00 AM - 6:00 PM
    • Hilton Garden Inn, Marlborough, MA
    • 114
    Register

    IPNE 7th Annual New England Publishing Conference November 17, 2018
      Hilton Garden Inn, Marlborough, MA

    We look forward to seeing you this fall at IPNE's 7th Annual New England Publishing Conference and 5th Annual Book Awards! Our presentations and workshops by leaders in the book publishing world are sure to inform and inspire you and launch your publishing enterprise into overdrive.

    SPEAKERS

    Ruby Fink and Christopher Moore
    will be discussing Audio books and more

    Michael Boezi
    will be discussing Marketing and Publishing in today's publishing  world

    Brian Jud
    will be discussing How to Sell More Books, Non-Returnable to Non-Bookstore Buyers


    PANELS and ROUND TABLES TBD


    2018 IPNE BOOK AWARD CEREMONY 

    Hotel Reservations
    A block of rooms have been reserved at a rate of $125 per night for IPNE attendees.  Contact the hotel directly for reservations at Hilton Garden Inn Boston/Marlborough reservations at 508-251-6706. Cut off date for IPNEl rate is  Wednesday, 10/17/2018.

     



Past events

15 Sep 2018 Metro Boston Independent Publishers
02 Jun 2018 Metro Boston Independent Publishers
07 Apr 2018 Metro Boston Independent Publishers
01 Apr 2018 IPNE 5th Annual Book Awards 2018 - Submissions
21 Feb 2018 Market Your Indie Book Workshop - Hardwick VT
20 Feb 2018 Market Your Indie Book Workshop - Montpelier VT
03 Feb 2018 Metro Boston Independent Publishers
02 Dec 2017 IPNE@ARIA2017 - Rhode Island Book Expo
04 Nov 2017 IPNE 4th Annual Book Awards & Publishing Workshop
04 Nov 2017 Metro Boston Independent Publishers
28 Oct 2017 Boston Book Festival 2017
22 Oct 2017 New England Library Association 2017 (NELA)
18 Sep 2017 New England Independent Booksellers 2017 (NEIBA)
28 Jul 2017 2017 Bookstock, VT
26 Jul 2017 New England Authors Expo 2017
19 May 2017 IPNE 4th Annual Book Awards 2017 - Submissions
15 May 2017 IPNE 2017 Spring/Summer Catalog
21 Mar 2017 Bookstore Workshops in Vermont
10 Dec 2016 IPNE 2016 Annual Meeting & Elections
03 Dec 2016 IPNE@ARIA2016 - Rhode Island Book Expo
21 Oct 2016 IPNE 2016 Conference Exhibitor/Sponsor
21 Oct 2016 IPNE 2016-2017 Conference Catalog
21 Oct 2016 IPNE 6th Annual New England Publishing Conference 2016
21 Oct 2016 IPNE 3rd Annual Book Awards 2016
16 Oct 2016 New England Library Association 2016 (NELA)
15 Oct 2016 Boston Book Festival 2016
21 Sep 2016 New England Independent Booksellers 2016 (NEIBA)
29 Jul 2016 2016 Bookstock, VT
27 Jul 2016 New England Authors Expo 2016
05 Apr 2016 IPNE/APSS Webinar - Media & PR Secrets
26 Mar 2016 IPNE Metro Boston Meetup - 2016 Events Preview
30 Jan 2016 Metro Boston Meetup & Printing Plant Tour
05 Dec 2015 IPNE 2015 Annual Meeting & Elections
26 Oct 2015 NELA Conference 2015 (New England Library Association)
24 Oct 2015 Boston Book Festival 2015
25 Sep 2015 New England Publishing Conference 2015
25 Sep 2015 IPNE 2015 Fall Catalog
29 Jul 2015 New England Authors Expo
24 Jul 2015 Bookstock in Woodstock, Vermont
30 May 2015 IPNE Metro Boston - 2015 Events Preview
28 Mar 2015 IPNE Metro Boston Branch - Special Sales Workshop
06 Dec 2014 IPNE Annual Meeting & Elections
22 Nov 2014 IPNE Metro Boston Branch - Cranky Pants Publishing
08 Nov 2014 ARIA - Rhode Island Book Expo
30 Oct 2014 IPNE Metro Boston Branch - with Bunker Hill Press
25 Oct 2014 Boston Book Festival
19 Oct 2014 NELA Conference 2014 (New England Library Association)
30 Sep 2014 NEIBA Fall Conference 2014 (New England Independent Booksellers)
04 Apr 2014 New England Publishing Conference 2014
04 Jan 2014 IPNE Book Awards
20 Oct 2013 NELA Conference 2013 (New England Library Association)
06 Oct 2013 NEIBA Fall Conference 2013
26 Aug 2013 Book Ads, IPNE Fall Catalog, Deadline Sept. 18
19 Apr 2013 New England Publishing Conference 2013
27 Oct 2012 Boston Book Festival
14 Oct 2012 NELA Conference 2012 (New England Library Association)
03 Oct 2012 NEIBA Fall Conference 2012
28 Jul 2012 Bookstock (taking place in Woodstock, Vermont)
27 Apr 2012 New England Publishing Conference 2012
03 Dec 2011 IPNE Digital Publishing Tutorials: Tutorial 2. Digital Book Production: Deep Dive
22 Oct 2011 IPNE Digital Publishing Tutorials: Tutorial 1. Digital Publishing: An Introduction
15 Oct 2011 Boston Book Festival
12 Oct 2011 NEIBA Fall Conference 2011
02 Oct 2011 NELA Conference 2011 (New England Library Association)
30 Jul 2011 Bookstock (taking place in Woodstock, Vermont)
15 Nov 2010 How to Negotiate Large-Quantity Sales
08 Nov 2010 Preparing For And Making Presentations For Large-Quantity Sales
01 Nov 2010 How to Find More Buyers for Your Books in Non-Bookstore Markets
19 Oct 2010 November 2010 Vendor Spotlight
17 Oct 2010 IPNE Annual Members Meeting - Pay your own lunch
17 Oct 2010 NELA Conference 2010 (New England Library Association)
16 Oct 2010 January 2011 Vendor Spotlight
16 Oct 2010 December 2010 Vendor Spotlight
09 Oct 2010 October 2010 Vendor Spotlight
01 Oct 2010 NEIBA Fall Conference 2010
31 Jul 2010 Bookstock (taking place in Woodstock, VT)
04 Jun 2010 Espresso Book Machine tours
15 Jan 2010 American Library Association - Midwinter Meeting 2010
18 Oct 2009 NELA Annual Conference
02 Oct 2009 NEIBA - New England Independent Booksellers
25 Sep 2009 Burlington Book Festival 2009
06 May 2009 Massachusetts Library Association
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